Secure & transparent outsourced Expense Management

GB Business can significantly decrease the time it takes to do your business expense processing. A secure and transparent outsourced service that simplifies your expense processing, removes a lot of unnecessary paper trails and speeds up the process and also making it less open to inaccuracies and errors.

The GB Business solution makes expense processing easier for the claimant and the approver.

Business Expense Processing Service

Receipt Handling

We make sure that receipts are properly imaged and matched to the correct expense report and enables staff to just mail their hard copy receipts without having to organise or scan all paperwork.

Scanning of Paper

Secure conversion of hard copy documents into electronic formats, delivered to quickly and safely. Clients can send all business receipts and invoices to GB Business. We will scan all paperwork and make this available to be loaded onto any expense management system in order to organise them into business expense reports.

Back Office Storage

GB Business provides clients with a secure back office storage facility to safeguard and archive all documents. But rest assured, ease and speed of access to documents is guaranteed as and when required.

Expense Report Payment

GB Business can handle your payment process like reimbursing employees and paying your corporate charge card vendors. Our clients can outsource expense report reimbursements to end users, available in any currency to any financial institution that accepts ACH payments. The process includes extensive controls and safety features that will ensure integrity, completeness, confidentiality and accuracy.

System Administration

Complete outsourcing of your system administration will enable our clients to focus on higher value tasks. GB Business is able to act as your system administrator and performs all necessary administrative functions and tasks according to your customised schedule.

End User Support

Users have access to an expert by email and/or phone to discuss issues and/or concerns related to the creation of the expense reports and/or the approval process.

Business Expense Auditing Service

GB Business outsourced services can take care of these vital tasks that business expense management systems are not able to handle in order to stay in control of your company’s business travel expenses. These tasks are auditing paper expense receipts to assure policy compliance, expense claim accuracy, combat fraud as well as the fact that all receipts should be reviewed to maximise VAT recovery.

Receipt Match & Verification

Check of receipts with expense claim and verify if dates on receipts correspond. Amounts and type of expenditure are checked for compliance with agreed company policy.

Confirmation Reasonable Expense

Checked is claim is compliant with agreed company policy.

VAT Compliance and VAT Reclaim

Expense claim is checked for VAT compliance and checked if there are VAT elements that could be reclaimed.

Fraud Issues

Checks to eliminate fraudulent expense claims.

We can work with almost any software solution!

At GB Business it doesn’t matter what software solution you have chosen, we can work with almost any software. Click for more information.

Business Expense Management Consultancy

GB Business offers Business Expense Management Consultancy as part of a complete range of consultancy services on a strategic, and operational level to assist business of all sizes. GB Business aims to assist organisations to improve their performance, primarily through the analysis of existing organisational challenges and the development of plans for improvement.

GB Business assists companies in the field of Expense Management Strategy, Automation and Processes.

Want to improve your Expense Management?

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We look forward to hearing from you!

Some of the clients we work for: